It is essential to establish an order that keeps the discussion on track and productive during a remote board meeting. It is easier to keep the discussion on track when all participants have an organized agenda. It is also helpful to distribute the agenda and any documents that go along with it to attendees through a secure board portal prior to the meeting so they can make notes, add items discover this info here and review them before the meeting starts.
Reducing distractions is another method to ensure an effective remote board meeting. Ideally, attendees should take the call in a quiet office or home space that isn’t filled with numerous distracting sounds. This will lower the chances that they’ll lose focus and miss the most important issues being discussed in the meeting.
Also, it’s recommended to ask participants to mute their microphones when they’re not talking to help reduce background noise that can distract during the meeting. The person who takes minutes is required to record all motions in writing and record who made the motion and who seconded it. This is important to maintain an accurate record that can be used as a reference for legal purposes in the future.
In addition, it is important to adhere to the times you set for each agenda item to avoid the meeting from getting bogged down in a way that isn’t needed. You can further promote efficient meetings by encouraging participants to use the parking lot for impromptu topics so that they don’t disrupt the main discussion.
